Registration Tools
Degree Completion Tracker
Academic Completion Plan
Schedule Builder

So that you have the best possible experience at Ivy Tech, you must meet with an advisor to build an Academic Completion Plan (ACP). This plan will be your guide to course selection through the completion of your college degree! When you meet with your advisor, you will discuss your academic, career, and/or transfer goals. Your advisor can assist you in registering for your courses in Schedule Builder.

Let’s find out more about these three registration tools! Move through the tabs to find out more about each.

Degree Completion Tracker is your place to track your degree progress. You have access to the same tool that advisors use, and that our Registrar uses to confirm you are eligible for graduation. Here, you can see how your completed courses count toward your degree, see your in-progress courses, as well as the remaining courses you need to complete your credential. The Degree Completion Tracker is also the place to go to access your Academic Completion Plan. Check that out on the next tab!

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This video will show you how to use Degree Completion Tracker to run an audit and also show you how to find your academic plan. So when you go into your My Ivy account, you should see the Degree Completion Tracker right here. You want to click the heart so it will save into My Favorites. If you do not see it here, go to Browse Topics, click Academics and Advising, scroll down and choose Degree Completion Tracker. Click in there.

You can run your declared program. Your declared program is the one you chose when you applied to Ivy Tech. However, you have the option to select a different program. So if you click here, say you’re in IT Support and you really want to know what classes you’ve taken apply to the Cyber Security degree. You can use the drop-down menu to choose Cyber Security, then choose the catalog year. So whatever semester you happen to be in, and then you click “Run Different Program.”

But let’s run your declared program, and you’ll see a whole bunch of audits pop up. It’s the one that’s the very top. That’s the one that you just ran. Click “View Audit,” and you’ll see a pie chart. The pie chart shows you, if it’s green, you’ve completed it. If it’s red, it still needs to be completed, and blue is in progress. So you’re going to click this button that says “Open all Sections.” You will scroll down, and the first thing it’s going to show you is your general education requirements. That’s your math and your science and your English. Then scroll down and it will show you your institutional requirements. That’s the Student Success class you took at the beginning of your degree and then there’s a capstone course at the end. And then it’s going to show you all your absolute required classes. There will also be, if you have electives, and this program doesn’t have electives, just scroll down and you’ll see your electives. If you want to know what a class is about, you want to see a course description or prerequisite, you can click on any one of these courses and it will show you.

So then you’ll scroll down and you’ll look at your degree applicable hours. You do not want to look at total credit hours because total credit hours will include these classes. Obviously, an F and a W are not going to count toward your degree. And this person took a sociology class. That may transfer to their four-year school but it does not count toward their degree at Ivy Tech. So this person earned 28 credits. They have 13 in progress and they need 19 to complete. So that’s how you run an audit.

Then you’re going to scroll all the way to the top into this blue-gray bar, and you’re going to click “Plans.” And you will see a plan created by your advisor. It’ll start with “ACP,” Academic Completion Plan, and you’ll see a little star here. If you click in here in plans and you do not see a plan, contact your academic advisor right away. They will work with you to create a plan. So you’ll click on the link, and then you’ll see over here the semesters, so your academic advisor will plan out each semester with you until you graduate. And then you’ll have an idea of what courses that you need to take. And so that’s how you view your academic plan.

In this video, Director of Academic Advising Samantha (Manire) McRae demonstrates how to access your Academic Completion Plan (ACP) in My Ivy. She highlights features of a sample plan and offers tips for understanding and using your ACP.

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Hello, students! Welcome to the New Student Orientation. My name is Samantha Manire [McRae], and I'm the Director of Academic Advising. I hope to show you today how to find your Academic Completion Plan, also known as your ACP.

Just like everything else at Ivy Tech, to access your ACP, you are going to go to My Ivy, and when you log in to My Ivy, you’ll arrive at your home screen. You will look under the Quick Links section right there, and then under Quick Links, you're looking for Degree Completion Tracker. Degree Completion Tracker is our audit system. That's what takes a look at all the classes you’ve taken and all the classes you need to take, to show you what you still need to take to complete your credential. If you haven't already, click that little red heart next to the Degree Completion Tracker. Please go ahead and do that because you might need that in the future.

Once you click Degree Completion Tracker, it's going to open a new window, and in that new window you will have a bar at the top that says, “Audits and Plans.” We’re looking for your Academic Completion Plan, so you'll click on “Plans,” and then your first meeting with an advisor either you or your advisor should create your Academic Completion Plan. What that is is a plan of which courses you need to take each semester to earn your degree.

Here's a sample of what it will look like. When you click into your plan, on the right-hand side is the plan itself. in this box, you'll be able to see each semester that your advisor has planned for you. You’ll see the semester here, so this is for Summer 2020, and it looks like this advisor has planned NETI 114. So when you need to know, “What do I need to register for in summer?” NETI 114. “What do I need to register for in the fall?” Looks like these three classes were planned for the fall. Now, ideally, your advisor has created this with you, so they know how many classes you like to take each semester (do you plan on coming in summer? do you plan on taking the summer off?) and that would determine how many classes you take each term to see when you would complete within your timeframe. So your plan is going to be on the right-hand side.

Now there is this secondary box on the left that I want to point out. This box on the left is your audit. So like I said, it's all the classes you need to complete your degree vs. all the classes you’ve taken so you can see where you're at in your completion timeline. I'm a picture person so I like these little color-coded pictures. Red x's mean that there are still requirements that you need to fulfill. The green checkmarks are awesome: Check! That class is done; you don't need to do anything else for that requirement. So any place you see a red x, you’re going to see requirements. This student still needs English composition, and that is English 111. So that’s how you find what class you need. If there’s a purple calendar, that means that course has been planned and you should see that course over here in your plan in a given term.

That’s your Academic Completion Plan! When you're ready to register, that's how you find out what classes you need. And then we'll just go into schedule Builder, add classes to each semester by your term, and then register!

In this video, we take a look at how to register for classes in Ivy Tech’s Schedule Builder software. With schedule builder, we can be sure that we’re enrolling in courses that suit our schedules and help us move closer to our goals.

*Please note that this video mentions a PIN that is required for registration. This step in the system has since been removed.

Additional reference: Schedule Builder Instructions

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This is a brief overview of Schedule Builder.

To access Schedule Builder in MyIvy, click on Tools and Resources at the top of the page. Then click Schedule Builder. Followed by your home campus, and save and continue. Be sure to act on any pop-ups. Now we’ll click Schedule Builder followed by your home campus and then save and continue. Be sure to act on or knowledge any pop-ups.

Now we’ll open up this page where you have several options at the top to narrow down your range of possible schedules for each one you’ll click change, select your options, and then save. So for course status, campuses, if you like online classes be sure to check this and also select the campus or campuses you’d like to take classes at, select your instructional mode, select your term, and finally select the part of the term that you want to take classes in.

If there’s a time period in which you absolutely cannot take classes, you can add in a break. Just give it a name, time frame, and days, and click add break. Now you can add courses.

If you have an academic plan on file you can click that here and select all or certain classes from that academic plan to add. Click add and it will populate under courses here on the right. You can also search by instructor or by subject. Click add course. And once you're done adding courses over here, just click done and it will take you back to this page where you can generate schedules.

Now you get a range of schedules here. To view them all quickly you can just click on view and then you can navigate through the range of possible schedules up here on the top right. If you find a class that you want to keep that's part of 1 schedule and you want to make it part of all, you can click here to lock that class, and in some cases that will even narrow down your choices of schedule. Once you find a schedule that you like, you could send it to your shopping cart.

Here in your shopping cart, you can see your schedule. If you need to delete a course or all courses click edit and remove from cart, and then save. Now to register for your courses just click register here on the top right. You get this financial responsibility acknowledgment, read through the entire thing, and click accept. Follow through on any other pop-ups that come up. And you got to be reminded that you need your PIN [this step has since been removed]. This is something that you'll get from an advisor. Once you have it you can go enter your PIN here, click save, and continue. It will let you know that you have successfully been registered. If there are any errors in registering you they will be shown here and then you can contact your advisor for further details and assistance in getting those corrected.

Pfau Hall, G6 | (812) 246-3301 ext. 4309 | SL-Advising@ivytech.edu

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